Action items

Principals: Discipline reporting clean up due June 9
The spreadsheets that list discipline reporting problems for third quarter 2014-15 have been posted on the SPPS Data Center website. Any errors or red flags should be corrected, and all incidents entered, by the end of the day on the last day of school, June 9.  Making these corrections is essential for providing accurate internal discipline analysis, as well as the required report to the Minnesota Department of Education. 

Each school's report has been placed in the password-protected part of the SPPS Data Center website. The report includes everything entered in Campus as of Jan. 25.

Weapons are reviewed on a one-quarter lag, to give schools the opportunity to make corrections based on the automated feedback (in the Problems tab) first. Third quarter weapons will be reviewed based on a download taken on Wednesday, June 3.  Any corrections made by that time will be reflected in the end-of-year data cleaning.

If you have questions, contact Cindy Porter at 651-767-8371 or

Staff: Salvation Army 'Birthday Bags' available for pick up
The Salvation Army is giving away “Birthday Bags” to any interested schools and departments. The group receives these bags from a non-profit called Cheerful Givers. There are currently thousands in overstock that can be picked up from 2445 Prior Ave. N., in Roseville.

The content of the “Birthday Bags” vary and may include items such as party favors, children’s books, whistles, rulers and more. The items could be used as giveaways for parades, open houses and classroom awards.

For more information and to schedule a pick-up, call Beth Koski from the Salvation Army at 651-746-3578.

6-12 Staff: Register for summer culturally relevant teaching

The Office of Teaching and Learning and Equity are excited to jointly offer professional development training entitled Culturally Relevant Teaching: Empowering Students June 11-12 at the Neighborhood House. Register for sessions in PDExpress.

This training is part of the nationally recognized AVID programming and will help answer questions on how to empower students socially, emotionally, and politically by using culturally referents to impart knowledge, skills and attitudes.

Culturally Relevant Teaching: Empowering Students provides hands-on experiences with lessons designed to take back to the classroom to help bridge possible divides. This training will engage Courageous Conversations about race, gender, class and sexual orientation while equipping participants with tools to engage students in these critical conversations.

Administrators: TD&E training scheduled for August
Teacher Development & Evaluation (TD&E) training for principals, supervisors, assistant principals and administrative interns for the 2015-16 school year has been set for August.  The purpose of this training is to go over TD&E modifications and the summative evaluation cycle.

A variety of dates and times are available:

  • 8-11:30 a.m. Thursday, Aug. 13
  • 12-3:30 p.m. Thursday, Aug. 13
  • 8-11:30 a.m. Wednesday, Aug. 19
  • 12-3:30 p.m. Wednesday, Aug. 19
  • 8-11:30 a.m. Friday, Aug. 21
  • 12-3:30 p.m. Friday, Aug. 21

Registration is available on PDExpress under the course title TDE: Administrator Training (TDE202-15).

Teachers: Reflect on your Individualized Growth and Development Plan
Throughout June, Teacher Development and Evaluation (TD&E) will ask educators to reflect on their Individualized Growth and Development Plan. Principals will communicate to staff the specific deadline for their school. Staff must be given at least a two-week period to write their reflection.

End of the year reflections will consist of three parts:

  1. Success: Which educator and student success indicators were met? To what do you attribute the level of success attained?
  2. Barriers/obstacles: Which educator and student success indicators were not met? What were the barriers/obstacles and how could you redirect your efforts to overcome them?
  3. Further work: What further work may be needed on your goal?

To access your Individualized Growth and Development Plan, open your PDExpress account and select Plans under My Information. Select the name of your approved plan and the detailed document will open. Compose your written reflection in the comment box in the End of the Year Reflection section. You can click on the question marks to see the specific reflection prompts. When completed select save to have the reflection posted to your plan.

Elementary principals: Order student desk tags for 'I am College and Career Bound' campaign
As part of the “I am College and Career Bound” campaign, schools should pre-order student desk tags from the Office of College and Career Readiness for students in grades K-5.

Each school will be provided with blank Teacher Door Tags in the fall. The door tags provide space for a teacher to write their name, college and degree earned. The tags have proven to be very effective in starting conversations between students and staff.

If principals would like teachers to use the student desk tags, email with the number of desk tags needed by June 12. The student desk tags will then be delivered to your school by mid-August.

Principals: Title I compliance folders due June 1
Title I compliance folders (paper or electronic) are due Monday, June 1. Schools using the paper format should turn in your paper compliance folder to 1021 Marion St. by 4:30 p.m. on June 1. Schools using the electronic version need to upload documentation to their electronic folder. For a link to the Title I Compliance folder checklist in Google Docs, click here.

If you have questions, please contact the Title I office at 651-632-3790.

Principals: Video footage request form now required
If you are requesting video footage from the Office of Security and Emergency Management, you must now submit this Video Footage Request Form found in the Administrators & Staff section of the website. This section is password protected. If you need the password, contact Dennielle Handt at 651-767-8378. Please allow 48 hours (two business days) for your request to be processed.

Staff: Review list of SPPS employees celebrating 25 years of service
Each year SPPS plans a luncheon to congratulate and recognize employees celebrating 25 years of employment. This year's luncheon is Thursday, Sept. 3. Invitations will be sent this summer.

Human Resources has compiled a preliminary list of employees to be recognized this year. We have included employees who have completed 25 years of service or are entering their 25th year as of Sept. 10. Employees who think they have been missed, or those who think they don't belong on the list, should contact Kathy Weyandt in Communications at 651-767-8373 or by email by June 1.

Teachers and staff: Print, Copy & Mail summer printing sale
Teachers and staff can save money and time by using Print, Copy & Mail's new summer printing special. (View sale details) Get documents printed over the summer and delivered in time for next school year for 2 cents per side. Submit your orders before Tuesday, June 16 by emailing or by completing an online form at

Staff: Deadlines for FY 2014-15 expenditures reminder
Deadline dates are approaching to purchase goods, services and other expenses for the 2014-15 school year. Documents received for these items after the date listed will be considered expenses from the next fiscal year.

The deadline dates for purchases are listed at: Important Business Office expenditure deadlines. The material also can be viewed on the Business Office website in the News section. Contact Jim Engen at 651-336-7277 with questions.

Staff: Register for summer professional development
Summer professional development opportunities for SPPS staff are available between June 11 and Aug. 27.

Personalized learning, iPad summer professional development
View this brochure for session descriptions and registration information for iPad professional development and personalized learning. Register for sessions in PDExpress.

Sessions offered:

  • Establishing a 1:1 iPad Environment: Highly recommended for all staff who are beginning to use iPads with students next fall. Stipends provided.
  • iPad Café: Participate in informal sessions on all things iPad. Attend one or all.
  • HOOPLA: SPPS teachers share their technology integration projects and how-tos with other teachers.
  • Getting to Know the Core Apps online course

Principals and Technology Integration TOSAs: Review iPad hand-in toolkits
A toolkit of information and resources is available to support schools as they collect student iPads starting this month. Please consult the following toolkits for details on:

  • Using Destiny to check in iPads at secondary schools
  • Recommendations for the hand-in process
  • Videos and other resources on how to backup and wipe iPad data
  • Inventory expectations
  • Storage recommendations

Available toolkits:

Staff: Participate in training for Year 2 iPad deployment sites
All SPPS licensed staff at Year 2 iPad sites are requested to participate in a six-hour professional development course, Establishing a 1:1 iPad Environment. This course covers practical information that supports the transition to engaging students with technology. Topics include classroom management, digital citizenship and the use of the SPPS core apps.

Teachers have the option of taking the course during the summer.

  • Participants in June and August will receive stipends at the contract rate. Those completing the course during this time will receive clock hour credits that count toward the technology relicensure requirement.

Course sections are posted in PDExpress under Personalized Learning. There will be iPads available for teachers who have not yet received an iPad.

Staff: S-Term applications still being accepted
Applications for teaching this year’s S-Term classes are still being accepted. High school science and math teachers are needed for SPPS Summer Term (S-Term).

S-Term guidebooks and registration forms are available at schools for K-5 students who qualify for S-Term. Eligible students in grades 6-8 should have received S-Term information via U.S. mail in March. School counselors will work with students in grades 9-12 who need to catch up on credits.

Contact the Department of Alternative Education at 651-744-8020 with questions.

Staff: Ecolab Visions for Learning applications due June 12
Ecolab invites teachers, paraprofessionals, administrators and other licensed staff to apply for Visions for Learning grants of up to $3,000, which reward creativity and innovation in the classroom. Ecolab prefers projects that will motivate and challenge students intellectually, raise achievement, and increase student understanding of academic content and the connection between school and life.

Find the link to the application form, with instructions and items that Ecolab does not fund, on Ecolab’s corporate giving website. Applications are due online by 4 p.m. June 12.

Teachers: Apply for grants before school ends
Visit the links below to learn more about grant opportunities. Before you apply, visit the SPPS teacher grants web page to find a basic grants how-to, a School Grant Pre-Approval Form and a helpful School Grant Checklist. You may also schedule an individual or group consultation with Senior Development Specialist Lisa van der Steur. Email or call 651-767-8108.

In most cases, you must send grant applications to the Office of Communications, Marketing and Development (CMD) before submitting them to the funder. If you wait until the grant is awarded, it could take up to four weeks or more to receive the funds. CMD wants you to (1) get the funding you need, and (2) use it as soon as it arrives.