Action Items

All staff: Watch your email for MCA test results

The Minnesota Department of Education (MDE) will release MCA test results by school and district from the 2013-14 school year early this week. Please watch for an email from the superintendent on Tuesday or Wednesday with important information on our progress. We understand that families won’t receive individual test results until some time in November.

Principals and clerks: Promote Personalized Learning with new toolkit

A toolkit for Personalized Learning and the iPad rollout is also available at

The toolkit includes key messages, talking points, letter templates, rack cards and more to help you communicate with teachers, students and families.

Since the toolkit was first launched this summer, we have added new items and translations. Check it out today!

These materials can be accessed on by clicking on "Personalized Learning." The password for the page is "StudentVoice."

Principals: Administer MAP math test to second grade students in September

The web-based Measures of Academic Progress (MAP) math testing window is September 9 - 24, 2014. The MAP will be administered district-wide to all second grade students. The purpose of the MAP is to have a clear understanding of students’ growth in order to adjust and intervene.

The School Assessment Coordinator (SAC) contact will be the same as in previous years, but two staff at each building should be trained to maximize the expertise and support at the building level. MAP training dates and times will be sent directly to SACs. Schools that take a team approach by involving SACs and staff with technology expertise typically have a smooth and effective MAP test administration.

Note: We reduced the use of the MAP test as much as possible due to the availability of the state’s early online MCA (also known as the Optional Local Purpose Assessment or OLPA) in Math. See the Administrators’ Bridge for complete details.

For questions, please contact Robin Lane at 651-767-8257 or email Robin at

Principals: Review important Special Education information

Visit the Office of Specialized Services (OSS) website for a newsletter with key information for principals. The August newsletter includes:

  • OSS vision, focus and goals
  • OSS Structure: Roles and changes
  • MDE Monitoring
  • Disproportionality of African American students
  • Suspension and dismissal charts
  • Explanation on definition of “homebound”

Teachers: Apply for fall grants now

Click the links below to go directly to the funder’s website. Before you apply, visit the SPPS teacher grants webpage. Here you will find basic grants How-To, an important School Grant Pre-Approval Form and a helpful School Grant Checklist. Questions? Call or email Lisa van der Steur, 651-767-8108,

Due September 30:

Target Field Trips
Target stores award Field Trip Grants to K-12 schools nationwide. Each grant is valued up to $700.

Project Learning Tree
School/community native plant gardens, forest improvement projects, streamside restoration plans, recycling programs, or energy conservation projects. Grants up to $500.

Captain Planet Foundation
Environment-based education in schools; inspiring youth and communities to participate in community service through environmental stewardship. Prefers requests seeking seed funding of $500 or less and applicants who have secured at least 50% matching or in-kind funding for their projects.

P. Buckley Moss Foundation for Children
Grants of $1,000 for new or evolving programs within preK-12 schools that integrate the arts into educational programs and serve all children (including students who learn differently).

Due October 1:

Toshiba America Foundation
K-5 grade teachers are invited to apply on-line for a $1,000 Toshiba America Foundation grant to help bring an innovative hands-on project into their own classroom.

Due October 6:

Inspired Educator Grants
The Inspired Educator Grant program of Saint Paul Public Schools Foundation supports and recognizes excellence in teaching and learning. These grants are intended to enhance and enrich the educational experience of students in SPPS through projects that (1) engage students in critical thinking and problem-solving, and (2) deepen students' knowledge of standards-based subject matter. Applicants must be educators working for SPPS (preK-12). Educators can apply as individuals or as a team. The project must be directed by the applicant(s). Awards range from $500 to a maximum of $3,000. In 2013, the Foundation awarded $26,347.44 for 12 projects.

Due October 15:

Lowe's Toolbox for Education
The Fall 2014 cycle is now open. If 1500 applications are received before the application deadline, the application process will close.

All staff: Request reimbursement for mileage online

Use the mileage database to request reimbursement for the miles that you drive in your personal car for work-related meetings or other tasks. To use the system, log in with your email username and webmail password.

Please verify in your profile that your starting location, budget code(s), and approver(s) are correct for your assignment for this school year.

Review the Business Office website for more information on mileage reimbursements

School staff: Update student enrollment data in Campus

In order for the district to make most efficient use of its resources, we need to have an accurate picture of our student enrollment.

Please ensure that all “no-show” students are added to the Missing Students List by:

  • Grades 1-12: Friday, September 12
  • Grades Pre-K and K: Wednesday, September 17

Please also complete new student enrollments by Wednesday, September 17. This will allow time to verify all enrollments prior to budget adjustments.

Instructions for completing these tasks are available.

All official student counts will be based on data taken from Campus. Student will not be counted if they:

  • Have been marked absent almost every period of every day, or
  • Do not have a valid schedule

Enrollments as of Friday, September 26, will be the basis for the official enrollment count on October 1. To help you ensure that your enrollment is up to date, we will post daily counts on the Data Center website beginning Tuesday, September 16. 

School staff: Reserve spaces with new permit management system

All space reservations at your schools outside the regular school day (2 hours before start, 2 hours after dismissal) need to be scheduled through the Business Office using the Permit Request form. Please direct the community and outside organizations to this resource.

School clerks and building engineers are being trained on the new system throughout the month of September. All are expected to use the new system for booking space in district buildings going forward. For all space use questions, please contact Jean Olsen in the business office at or 651-767-8235.