Action items

All staffSchool staff | Clerks | Principals | EAsTeachers

All staff: Volunteer as a guest reader for Freedom School students
As a guest reader, you will read to students who attend Freedom School, a summer program provided by SPPS and the Children's Defense Fund, for 5-8 minutes. You can choose reading material from a selection of multicultural short stories, poems and folk tales, and introduce or share your choice with the scholars.

Multiple opportunities are available from July 14-August 22. For more information, download the flyer.

All staff: Backup files before leaving for summer
As the end of the school year approaches, please take time to backup the important files on your computer. This will ensure that you do not lose data in case of computer failure, move or other unforeseen event.
Remember to:

  • Copy work documents to your SPPS Travel Folder / Network Folder. If you are leaving SPPS or moving to a different site, please also copy these files to an external storage device such as a USB flash drive or other external hard drive.
  • Copy pictures, videos, audio and personal documents to other external storage devices. Travel Folder capacity is limited and designed to handle smaller work files.

Complete directions for backing up your files are on the Technology Services website.

School staff: Preliminary MCA results available
School staff are currently able to access preliminary student-level results for the following assessments:

  • Math, MCA, MCA-Modified and MTAS
  • Science, MCA, MCA-Modified, and MTAS
  • Grade 10 Reading MCA-Modified, and MTAS

Because standards need to be set for the grade 11 Mathematics, MCA, MCA-Modified and MTAS, results will not be available until final results are released.

All other results will be available on the Online Reporting System (ORS) around June 27.

Immediate student-level results in ORS may be used to:

  • Share with students and their families
  • Inform students and families about graduation decisions
  • Inform instruction
  • Inform placement

Immediate student-level results in ORS may not be used:

  • To indicate a final status or score
  • As summary information
  • As official accountability information
  • As a part of wide-scale communication efforts for a school or program

Principals, assistant principals and clerks: Discipline reporting deadlines are June 9 and 18
Enter all new incidents by the end of the day June 9, so REA can review all incidents for the year on June 10. Your prompt attention helps us give you adequate time to correct all discipline reports.

You will receive a final report by June 12. All corrections must be completed by June 18, the last duty day for principals. Making these corrections is essential to providing accurate internal discipline analysis as well as the required report to the Minnesota Department of Education.

Each school's report will be placed in the password-protected part of the Data Center website by June 12. View instructions for accessing the report.

If you have questions, please contact Cindy Porter at 651-767-8371 or

Educational assistants: Register for opening week informational seminar
Save the date! Fall professional development for educational assistants will be held during opening week. There are several learning opportunities available, including two CPR/First Aid classes with limited enrollment.

  • When: August 26, 2014
  • Where: Hazel Park Preparatory Academy, 1140 White Bear Avenue
  • Sign up: on PD Express by searching for course #EA22 and #EA23

Contact the Office of Teaching, Learning and Leading at 651-744-1359 with questions.

Teachers: Apply for S-Term jobs; job sharing available
If you are interested in working S-Term (summer school), but are only available certain dates, consider job sharing. We are looking for high school math, science, and language arts teachers. Examples of job sharing include: alternate weeks, specified days of the week, morning/afternoons. If you are interested in job sharing for Session 1 (June 16- July 10), contact Elizabeth Paone at

Teachers: Prepare classrooms for S-Term
SPPS students and staff use classroom space during Summer Term (S-Term). School year staff are reminded that resources purchased with SPPS funds are to be available to S-Term students and staff for use during the summer months. Please leave the following instructional tools and materials in a visible, readily accessible location in your classroom if your site is an S-Term site:

  • Technology resources (SMART board, desktop computer, LCD projector, document camera, cords needed to operate technology, etc.)
  • District purchased supplies (leveled books, math manipulatives, pencil sharpener, learning games/activities, scissors, etc.)

During S-Term, administrative and teaching staff use building resources responsibly. Instructional tools, materials, and teaching spaces are to be left in the same condition as they were at the beginning of S-Term.
Classroom items to be securely stored include:

  • Personal items (things purchased with teacher’s own money)
  • Consumable materials purchased with building funds for school year use (construction paper, pencils, notebooks, markers/crayons, etc.)

Please report any misuse/damage of building instructional tools, materials, or space that  occurred during S-Term to the Office of Alternative Education at 651-744-8020.

Kindergarten and Pre-K teachers and support staff: Attend professional development September 3 and 4
Professional development sessions will be held for all pre-K and kindergarten teachers and support staff on Wednesday, September 3 and Thursday, September 4, location to be determined. Breakout sessions will allow participants to choose topics of interest.

Breakout sessions will be available for sign-up on PD Express by August 4. All sessions will be listed under OEL (for the Office of Early Learning). If you have any questions about signing up for sessions, contact Suzanne at or 651-744-4856.