Action items

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All staff: Volunteer as a guest reader for Freedom School students
As a guest reader, you will read to students who attend Freedom School, a summer program provided by SPPS and the Children's Defense Fund, for 5-8 minutes. You can choose reading material from a selection of multicultural short stories, poems and folk tales, and introduce or share your choice with the scholars.

Multiple opportunities are available from July 14-August 22. For more information, download the flyer.

All staff: Backup files before leaving for summer
As the end of the school year approaches, please take time to backup the important files on your computer. This will ensure that you do not lose data in case of computer failure, move or other unforeseen event.
Remember to:

  • Copy work documents to your SPPS Travel Folder / Network Folder. If you are leaving SPPS or moving to a different site, please also copy these files to an external storage device such as a USB flash drive or other external hard drive.
  • Copy pictures, videos, audio and personal documents to other external storage devices. Travel Folder capacity is limited and designed to handle smaller work files.

Complete directions for backing up your files are on the Technology Services website.

School staff: Remind graduating seniors to export SPPS Apps and Travel Folder information
Graduating seniors and other students leaving SPPS will lose access to their SPPS Apps account and network Travel Folder after July 31, 2014. Once deleted, an account and its documents cannot be recovered.

Please advise these students to export their contacts, documents and digital files from SPPS Apps and their Travel Folder before the end of the school year. Directions for exporting SPPS Apps documents and contacts are linked on the SPPS Apps Start page and the Technology Services website.

School staff: Submit 2014-15 activities to Business Office by June 5
All schools must report activities that require a permit to the Business Office every year. Please submit 2014-15 activities online no later than June 5, 2014, including any activities outside regular classroom hours, whether subject to fees or not. Call Jean Olsen with any questions at 651-767-8235.

Principals and clerks: Enter drill reports
The end of the school year is fast approaching, and the Office of Security and Emergency Management (SEM) wants to remind you to enter your drill reports via the online reporting tool. Every school year, all schools are required to complete:

  • Five fire drills
  • Five lockdowns
  • One severe weather drill

If you need assistance executing your drills or want to review your current drill totals please contact Shannon at She will be happy to help.

Title I principals: Turn in Title I compliance folders by June 2
Title I compliance folders are due Monday, June 2.  Remember to collect sign-in sheets and meeting minutes in the School Continuous Improvement Plan (SCIP) and Family Engagement Plan (FEP) development processes.

The B2 folder has been revised. Because the Business Office completed a district-wide inventory check in the fall, we will not ask schools to do a thorough inventory check again this spring.  However, if your school purchased any new technology with Title I funds this year, make sure it has Title I tags.

If you have questions, please contact your vertical team's Title I representative

Teachers: Apply for S-Term jobs
There are still job openings for summer 2014. We encourage all teachers to apply, especially those licensed in secondary math or science. Enjoy air-conditioning at most S-Term sites! Here is how to apply:

  • Visit the Human Resources website
  • Click on “current employee.”
  • Type “s-term” into the search box
  • Change post date to “anytime”
  • View the job postings and apply.

Questions? Contact the Office of Alternative Education at 651-744-8020.

Teachers: Upcoming grant deadlines
Contact Lisa van der Steur, 651-767-8108 or, to talk through your ideas, for assistance with your proposal, and for district approvals (as needed). Let her know before you begin your application so she can advise you on timing and other factors to consider.

  • Due by June 1NEA Foundation Student Achievement Grants ($2,000 or $5,000) may be used for resource materials, supplies, equipment, transportation, technology, or scholars-in-residence. Although some funds may be used to support the professional development necessary to implement the project, the majority of grant funds must be spent on materials or educational experiences for students.
  • Due by June 1NEA Foundation Learning & Leadership Grants provide grants ($2,000 for individuals and $5,000 for groups engaged in collegial study) to support public school teachers, public education support professionals, and/or faculty and staff in public institutions of higher education for one of the following two purposes: Grants to individuals fund participation in high-quality professional development experiences, such as summer institutes or action research; or grants to groups fund collegial study, including study groups, action research, lesson study, or mentoring experiences for faculty or staff new to an assignment.