Action items

Click to enlarge

Submit an Action Item

Jump to: 

All staff: review emergency communications procedures
When a serious incident occurs, call 911, then call the Emergency Command Center (ECC) at 651-744-1191. The ECC is now available 24/7. Contact ECC to report all security issues and any other issue that may interfere with the ability to deliver instruction. If you are in doubt about whether to call the ECC, make it a habit to call. View complete details, including site and department responsibilities, in the guidelines document

All staff: expand your instructional repertoire with digital tools
The Office of Personalized Learning is offering a series of hand-ons courses this fall to support integrating common SPPS technologies into teaching and learning practices. Here are two examples coming this week, and check out the calendar on our website for more.

  • 9/17 Engage students online, anytime, through Moodle
  • 9/18 Collaborate and share with SPPS Apps

Principals: apply for transportation grants
Grant money is available for transportation to take students in grades 1-8 to the Minneapolis Institute of Arts. The deadline for applications is Tuesday, October 1, 2013.

Details are available on the Center website. Contact Arts Supervisor Jan Spencer de Gutiérrez with questions.

Principals: identify staff for fall Measures of Academic Progress (MAP) testing administration
The fall 2013 MAP testing window is September 10-26. The MAP test will be administered district-wide to all students in grades 2 and 6-9, and to grade 10 students who are performing at or below 8th grade level. 

The purpose of the MAP is to have a clear understanding of students’ growth in order to adjust and intervene instructionally. 

In addition to your School Assessment Coordinator (SAC), consider asking another building staff member to be trained in administering the MAP test. When schools do this, they maximize expertise and support at the building level and increase the likelihood of a smooth and effective MAP test administration.

Please contact Robin Lane at 651-767-8257 with questions.

Principals: designate a contact for in-building professional development
Schools are required to record all in-building professional development sessions in PD Express (including all Professional Learning Communities). This will ensure that teachers receive proper clock hours for all professional development completed as well as provide an accurate report of all professional development provided to staff. Each site should designate a contact person (or two) who will be trained in entering their school's workshops into PDExpress. Please send your contact name to Laurie at by September 27.

Principals and staff development coordinators: complete staff development report
We are required to report all professional development activities that occurred both at the district and building levels during the 2012–2013 school year. The reporting deadline is Friday, October 11, 2013. You will be asked to provide data on your student achievement goals, advisory committee membership, staffing, staff development activities, and the impact of these activities on teaching and? learning. For complete instructions, read the memo from Stacey Gray Akyea.

Principals/clerks: provide building contacts to the Office of Title I Funded Programs
All schools should provide the Office of Funded Programs with a list of designated school staff to serve as contacts for:

  1. Homeless
  2. Fostering Connections
  3. Parent Involvement
  4. Neglected/Delinquent
  5. Title I

Using Google Chrome or Firefox, fill out the form on the Title I Funded Programs website. If prompted, enter your computer login in the pop-up box. Complete all requested contact names and phone numbers, and submit the completed form to the Title I office by Friday, September 20. 

Contact Diane Brings at 651-632-3790 with questions. 

Clerks, principals, interested staff: register for Title I clerks meeting
On Monday, September 23 there will be a Title I meeting that is mandatory for clerks who handle Title I orders. Principals and interested staff are welcome to attend. There will be two sessions, one in the morning and one in the afternoon. Please register for one of the sessions in PD Express by September 19. 

  • Date: September 23
  • Times: 9 a.m. to 12 p.m. or 1-4 p.m.
  • Location: 360 Colborne, room A
  • Action: Please sign up in PD Express for a morning or afternoon session.

Non-Title I clerks are encouraged to attend the first half-hour of either session for a short presentation on processes relating to homeless students and students in foster care.

School staff: encourage students to apply for prudential spirit awards
Now through November 5, students in grades 5-12 may apply for Prudential Spirit of Community Awards if they have made meaningful contributions to their communities through volunteer service within the past 12 months. The application is available at Learn more.

School staff: ensure accurate enrollment numbers
Enrollments as of Friday, September 20 will be the basis for FY14 fall budget adjustments. The budget revision for this year will be calculated based on FTE adjustments resulting from enrollment changes. Other budget adjustments for this period include carry-over amounts from FY13 non-salary balances, encumbrances and professional growth.

To help you track your school’s enrollment, daily enrollment counts have been posted on the Data Center since on Tuesday, September 10. All official student counts will be based on data taken from Campus. Students will not be counted if they have been marked absent almost every period of every day or do not have a valid schedule. Learn how to identify and double check for these students

School staff: raise funds for your school on
Every Saint Paul Public School has a basic fundraising page on Consider sending staff members and/or parent volunteers to one of two live trainings with GiveMN staff, presented just for SPPS, to find out how to:

  • Make your school’s GiveMN page attractive and persuasive
  • Create fundraising projects and goals
  • Get information to prospective donors so they can give online
  • Prepare for Give to the Max Day, “The Great Minnesota GIVE Together,” on Thursday, November 14, 2013.

Identical training sessions take place on Thursday, September 26, at 7:30-8:30 a.m. and 4-5 p.m., both at 360 Colborne. Email to register, or just show up. If you can’t make it on September 26, plan for a webinar that will take place 8-9 a.m. on Thursday, October 3. Watch the Bridge for details.

Teachers: apply now for grants of up to $3,000
The SPPS Foundation is pleased to announce the 2013 Inspired Educator Grant cycle, which will award up to $3,000 to licensed educators working for SPPS (preK-12). To learn more, view the guidelines and fill out the application. Last year the Foundation awarded 11 grants totaling $25,000. This year’s deadline is Monday, October 7.

Teachers: Target field trip (and other) grants are due September 30
View information on the following grants due this month, and be sure to watch The Bridge and the CMD website for deadlines, how-to and more.

Teachers: attend personalized learning training
Personalized Learning Specialists will be in buildings around the district to offer engaging sessions that support the use of technology for student learning. For details, view the flyer.

Teachers: apply for funds to support 2013-14 enrichment programs
The Community Education Enrichment Fund was established to support enrichment programming for Saint Paul youth and increase access to hands-on learning opportunities during the school day, after school and in the summer. If you are excited to work with youth and have passion for a subject, talent or hobby, this is your chance to work with students who share your interests and want to learn from you.

Mini-grants up to $1,000 in funding support are available for instructors. This funding cycle will support school year enrichment programs that occur between October 2013 and May 2014. The application deadline is September 18, 2013.

Please review the Invite for Enrichment Fund Proposals and complete a Community Education Enrichment Fund Youth Class Proposal Form. If you read the documents and still have questions, please contact or

6th grade science teachers: attend the Discovery Education webinar
The Discovery Education Webinar is Thursday, September 19, from 4-5 p.m. online.  Now that you have had some experience using the new 6th grade Discovery Education curriculum, this is your chance to ask staff from Discovery Education your questions about how to use the Techbook, set up classes, send students assignments, track student progress, manage centers and more.  The webinar is optional but your participation is highly recommended as it will be your only chance for real-time contact with educators from Discovery.  

For further information about how to join this webinar, please contact Molly Leifeld at

iPhone and iPad users: do not upgrade to iOS 7
Apple recently announced that iOS 7 will be released on September 18 for the iPhone and iPad. However, IT Services and Office of Personalized Learning have not yet been able to evaluate its compatibility with existing technology resources. Please do not install because doing so may:

  • Disrupt instruction
  • Result in data loss or service interruption
  • Result in device management issues

This will allow the SPPS IT Department and Office of Personalized Learning to carefully evaluate all changes. We will communicate our findings and give specific directions for the upgrade process by October 1. Any information related to iOS 7 will be posted on the IT website.

Wellness champions: attend the kick off Wednesday, September 25
Join us for an update on the District Wellness Policy (533.00), learn some new ways to incorporate movement into the school or work day, and network with community resources that can help you achieve your wellness goals! Each school and administrative site should have a Wellness Committee to implement the District Wellness Policy. Non-student sites are invited to identify a Wellness Champion for the first time this year. Administrators from sites like 1930 Como, 345 Plato, 1780 W. 7th Street, 2102 University Ave. W. and 360 Colborne should designate a Wellness Champion to attend the training.

The training will be offered in the morning and afternoon of Wednesday, September 25, so register for the time frame that best fits your schedule.

  • What: A fast-paced, 90-minute school year kickoff for School and Building Wellness Champions
  • When: Wednesday, September 25
    • Session 1 – 7:30-9 a.m. (Check in and registration at 7:15 a.m.)
    • Session 2 – 3:30-5 p.m. (Check in and registration at 3:15 p.m.)
  • Where: 360 Colborne, Room B
  • How: Register online by September 23 for Wellness Champions, Session 1 ( or Session 2 (, on PD Express.

Questions? Contact Carol Grady at