Action items

Example of electrical panel

All staffSchool staff | ClerksPrincipals |  Teachers

All staff: Keep electrical panels clear
The 36 inches in front of electrical panels must be kept clear. Items placed in front of electrical panels create a significant fire hazard. The district is routinely cited by the Saint Paul fire marshall for failure to comply with this code. If you notice something in front of panels, please notify the appropriate supervisor.

If you have any questions, please contact the Facilities one-stop at 651-744-1800 or email

All staff: Review sabbatical leave information
Applications for a 2014-15 sabbatical leave must be received in the Human Resources Department by April 1, 2014.

The Professional Development Advisory Committee (PDAC) has identified the following priority areas for 2014-15 sabbatical leaves:

  • Spanish, Mandarin Chinese, Hmong and French language fluency at the elementary level
  • French language fluency at the secondary level
  • Special education
  • Math and science
  • Montessori certification. Employees may work toward certification with a 50% sabbatical leave while teaching 25%.

Information on sabbatical leaves is available under Article 11 in the teachers’ bargaining agreement. Additional information along with the application form is available on the Human Resources website.

All staff: Review new information about Summer Term (S-Term)
Now is the time to start thinking about summer! Families of students who qualify for S-Term will receive an S-Term guidebook and registration via U.S. mail March 12-14. Review the following information to help you answer questions from students and staff:

The priority registration deadline for families is March 28, 2014, although applications will be accepted after this date. Please contact the Office of Alternative Education at 651-744-8020 with questions.

All staff who work at or visit 360 Colborne: Donate non-perishable food items to Neighborhood House
Neighborhood House operates two food shelves that serve immigrants, refugees and low-income individuals and families. With your support, the Neighborhood House food shelves give local families direct access to the foods they need.

During the month of March, it will be easy for you to donate to the Neighborhood House when you visit 360 Colborne. Bring your non-perishible food items to the Office of Communications, Marketing & Development in room 106.

Not sure what to bring? Check out their multicultural food wish list for some ideas. Questions? Call Syreeta at 651-744-5653.

School staff: Clean up discipline reporting
The spreadsheets that list discipline reporting problems for the 2013-14 school year to date have been posted on the Data Center website. By March 31:
Any errors or red flags from the first two quarter's discipline data should be corrected
Any incidents that occurred during the third quarter must be entered.

Making these corrections by March 31 is essential for providing accurate internal discipline analysis as well as the required report to the Minnesota Department of Education. Please make all corrections by then or the errors will show up again in the next report.

Each school's report has been placed in the password-protected part of the Data Center website. The report includes everything entered in Campus as of January 17. Download instructions to view the report. Note the change to how weapons violations are reviewed, shown in the instructions.

If you have questions, please contact Cindy Porter at 651-767-8371 or

Clerks: Update student addresses for Project REACH
Please remember to update Project REACH student addresses in Campus if they have moved. After you update the address, please contact the person in your school who coordinates services for homeless students.

Updating student addresses ensures that the district does not send transportation services to locations without SPPS students.

Project REACH is a Saint Paul Public Schools shelter- and street-based program that promotes school stability and academic success of homeless children and youth. Our  program staff serve pre-K and school age children who are in temporary housing situations.

Please contact Anne McInerney at 651-744-2565 or with questions.

Principals and assistant principals: Attend Youth Mental Health First Aid (MHFA) Training
Youth MHFA training introduces participants to the unique risk factors and warning signs of mental health problems in adolescents. This training builds an understanding of early intervention and teaches participants how to help youth in crisis.

Youth MHFA training is designed for adults who regularly interact with young people.

Mental Health First Aid Certification must be renewed every three years. Through the program participants will learn:

  • The common mental health challenges for youth, along with a review of typical adolescent development
  • The potential risk factors and warning signs for a range of mental health problems, including anxiety, depression, substance use, disorders in which psychosis may occur, disruptive behavior disorders (including AD/HD), and eating disorders
  • The prevalence of mental disorders in children and youth, and the need for reduced stigma
  • A 5-step action plan for how to help young people in crisis and non-crisis situations.

The Youth MHFA training will be offered twice. Register early on PD Express -- space is limited.

  • Youth Mental Health First Aid Training (OTLL102-14Summer.A)
    • Date: June 16, 2014
    • Time: 8:00 a.m. – 5:00 p.m.
    • Location: 345 Plato Blvd E, Suite 625, Saint Paul – Training Room
  • Youth Mental Health First Aid Training (OTLL102-14Summer.B)
    • Date: June 17, 2014
    • Time: 8:00 a.m. – 5:00 p.m.
    • Location: 345 Plato Blvd E, Suite 625, Saint Paul – Training Room

Please contact Emily Herman at if you have any questions about the training or registration.

Teachers: Apply for Technology Grants of up to $3,000 by April 11
Education Minnesota Classroom Technology Grants offer Education Minnesota members who work directly with students grants of up to $3,000 to buy mobile devices and related resources to use with students. Grants are awarded after June 1, and funds must be spent by the end of June 2015. Your application must contain a signed Data Sheet, Narrative and budget in table format. You may email a signed and scanned application in PDF format to Education Minnesota prefers projects that will put the technology in students' hands, increase students' use and understanding of technology, and have measurable or observable outcomes. The Foundation's Board of Trustees, all of whom are active Education Minnesota members, reviews the applications.

Note: Education Minnesota grantees receive award checks made out to them and Saint Paul Federation of Teachers, and SPFT serves as the fiscal agent for the award. Grantees advance the funds to purchase project materials and submit receipts to SPFT for reimbursement.

Teachers: Spring grant deadlines approaching
Contact Lisa van der Steur, 651-767-8108 or, to talk through your ideas, for assistance with your proposal, and for district approvals (as needed).

  • Due by April 15: The McCarthey Dressman Education Foundation offers Academic Enrichment Grants designed to develop in-class and extra-curricular programs that improve student learning. NOTE: These grants are to individuals, not to a school or the district. Recipients may be liable for taxes on the award amount. Academic Enrichment Grants provide funding for programs that nurture the intellectual, artistic and creative abilities of children from low-income households. The McCarthey Dressman Education Foundation awards grants to individuals in amounts up to $10,000 per year for a maximum of three years, provided the eligibility requirements continue to be met. Teacher Development Grants support small teams of teachers in the formation and implementation of groundbreaking k-12 classroom instruction. The grants provide opportunities for teachers to integrate fresh strategies that encourage critical inquiry and to observe their effects on students. Teachers have the opportunity to reflect and write about their projects, as well as to share their results with other teachers. The Foundation awards grants to individuals in amounts up to $10,000 per year for a maximum of three years, provided the eligibility requirements continue to be met.
  • Due by April 25: Minnesota State Arts Board Arts Learning Grants “offer funding for projects that help lifelong learners acquire knowledge and understanding of and skills in the arts. Projects must provide participatory learning and engage learners with skilled teaching artists and high quality artistic experiences.” This can be a complicated proposal with many moving parts. Interested applicants need to read the guidelines thoroughly before moving forward with a project; note that – new this year --  “the applicant must provide at least 10 percent of the total project’s cash expenses from other sources. The match requirement will apply regardless of the size of the applicant’s budget or request amount.”
  • Due by April 30Target Early Childhood Reading Grants to schools, libraries and non-profit organizations that support programs like after-school reading events and weekend book clubs. Each Early Childhood Reading Grant is $2,000. Target Arts, Culture + Design in School for programs that enhance students' classroom curricula by bringing the arts and cultural experiences to schools, such as in-school performances, artist-in-residency programs and workshops in schools. Each Arts, Culture & Design in Schools Grant is $2,000.
  • Due by April 30ING Unsung Heroes could help you turn great ideas into reality for students. Each year, 100 educators are selected to receive $2,000 to help fund their innovative class projects. Three of those are chosen to receive the top awards of an additional $5,000, $10,000 and $25,000.
  • Due by May 22: The Dollar General Literacy Foundation Youth Literacy Grants support schools, public libraries, and nonprofit organizations that work to help students who are below grade level or experiencing difficulty reading.