Action items

All staffSchool staff | Principals |  Teachers

All staff: Review deadlines for purchasing
In order for purchases of goods, services, and other expenses to be booked against this year’s budget, the Business Office must receive the following documents according to the schedule below:

  • February 28: FY13-14 Textbook Orders
  • March 28: FY13-14 Title I orders and Title I purchase requisitions
  • April 11: FY13-14 purchase requisitions
    Due to the increased year-end volume, conversion time of requisitions into PO’s will be significantly longer
  • June 3: Opening eProcurement for entering of FY15 requisitions. POs will be created after July 1 for these requisitions
  • June 15: Last day to use P-Card unless you are sure you will be able to meet the July 31 deadline to turn in signatures, receipts and budget code changes.
  • June 30: FY13-14 vouchers and PO vouchers
  • June 30: Supplemental pay request forms received after this date will be charged to the fiscal year 2015 budget.
  • June 30: P-Card statements, signatures, receipts and budget code changes are due for the billing cycle ended June 16. 

Ongoing deadlines:

  • Mileage is to be submitted and approved by supervisors monthly on the Mileage Reporting System (MRS).
  • Travel Reimbursement - within 15 days upon return

We appreciate your cooperation in meeting the deadlines above. We understand that a lot of work needs to be done before the end of this fiscal year on June 30, 2014. Please contact your accounting support staff with any questions.

All staff: Learn more about the new strategic plan at information sessions
Families, staff and the community are invited to learn more about Strong Schools, Strong Communities 2.0 at several information sessions:

Employee sessions

  • Tuesday, February 25, 2:30 - 4:30 p.m: Central High School

Family/community sessions:

  • Saturday, February 22, 10 - 11:30 a.m.: Johnson Senior High School; Thinking College Early Fair also available
  • Thursday, February 27, 6:30 - 8 p.m.: Washington Technology (Areas C/D)
  • Saturday, March 8, 10 - 11:30 a.m.: Harding High School (Areas A/B)

Download the flyer for staff, the flyer for families, and the half-page invite to distribute to your families or colleagues. Contact Kathy at or at 651-767-8373 with questions.

Title I principals, clerks and administrators: Submit budget revisions
Soon you will receive your school or program’s budgets via email for review. Revisions are only for non-standard salary items such as supplies, supplemental pay, contracts, food, transportation, etc.

Budget revisions are due to Pamela Sanders no later than the end of the day on February 28. If you need assistance, contact your Title I representative (listed below) or Pamela Sanders at 651-767-8255.

  • Sherry Carlstrom, 651-744-1451, liaison to Sharon Freeman, Andrew Collins and program administrators
  • Megan Cole, 651-744-3535, liaison to Christine Osorio, Steve Unowsky, Boys Totem Town and River East
  • Lynn Moore, 651-632-3781, liaison to Theresa Battle

This is the last opportunity to revise your budget. Be sure your budget revisions maximize your ability to spend all of your Title I funds during this fiscal period. The procurement deadline for Title I is Friday, March 21.

Principals: Review early admission guidelines and procedures
We have made changes to the procedures for early admission to kindergarten and first grade. Please review the guidelines for staff and parents. Some highlights include:

  • The deadline for parents to apply for the Early Admission Screening is Friday, April 25, 2014
  • New this year: Screenings led by licensed teachers will be scheduled beginning April 21 (for apps received prior to the deadline date) and held at the Student Placement Center
  • Classroom observations will take place in designated schools April 28 - May 2, 2014
  • The Office of Early Learning will contact schools at the end of February to schedule observation dates and times.

Applications will be available at the Student Placement Center. If you have any further questions about the Early Admission to Kindergarten or First Grade process, please call the Student Placement Center at 651-632-3760.

Elementary principals: Update SCIPs for progress monitoring
Elementary school SCIPs should be as up-to-date as possible by February 28 for mid-year progress monitoring. Please refer to the instruction document for the specific expectations and information related to this revision/update.

Teachers: Spring grant application deadlines
Contact Lisa van der Steur, 651-767-8108 or, to talk through your ideas, for assistance with your proposal, and for district approvals (as needed).

  • Due by March 15Ezra Jack Keats Minigrants. Minigrants are awards of $500 to public schools and public libraries for projects that foster creative expression, working together and interaction with a diverse community.
  • Due by April 15: The McCarthey Dressman Education Foundation offers Academic Enrichment Grants designed to develop in-class and extra-curricular programs that improve student learning. NOTE: These grants are to individuals, not to a school or the district. Recipients may be liable for taxes on the award amount. Academic Enrichment Grants provide funding for programs that nurture the intellectual, artistic and creative abilities of children from low-income households. The McCarthey Dressman Education Foundation awards grants to individuals in amounts up to $10,000 per year for a maximum of three years, provided the eligibility requirements continue to be met. Teacher Development Grants support small teams of teachers in the formation and implementation of groundbreaking k-12 classroom instruction. The grants provide opportunities for teachers to integrate fresh strategies that encourage critical inquiry and to observe their effects on students. Teachers have the opportunity to reflect and write about their projects, as well as to share their results with other teachers. The Foundation awards grants to individuals in amounts up to $10,000 per year for a maximum of three years, provided the eligibility requirements continue to be met.
  • Due by April 25: Minnesota State Arts Board Arts Learning Grants “offer funding for projects that help lifelong learners acquire knowledge and understanding of and skills in the arts. Projects must provide participatory learning and engage learners with skilled teaching artists and high quality artistic experiences.” This can be a complicated proposal with many moving parts. Interested applicants need to read the guidelines thoroughly before moving forward with a project; note that – new this year --  “the applicant must provide at least 10 percent of the total project’s cash expenses from other sources. The match requirement will apply regardless of the size of the applicant’s budget or request amount.”
  • Due by April 30Target Early Childhood Reading Grants to schools, libraries and non-profit organizations that support programs like after-school reading events and weekend book clubs. Each Early Childhood Reading Grant is $2,000. Target Arts, Culture + Design in School for programs that enhance students' classroom curricula by bringing the arts and cultural experiences to schools, such as in-school performances, artist-in-residency programs and workshops in schools. Each Arts, Culture & Design in Schools Grant is $2,000.
  • Due by April 30ING Unsung Heroes could help you turn great ideas into reality for students. Each year, 100 educators are selected to receive $2,000 to help fund their innovative class projects. Three of those are chosen to receive the top awards of an additional $5,000, $10,000 and $25,000.
  • Due by May 22The Dollar General Literacy Foundation Youth Literacy Grants support schools, public libraries, and nonprofit organizations that work to help students who are below grade level or experiencing difficulty reading.

Elementary teachers: Register for service learning professional development
On Thursday, February 27, from 3:30 to 5 p.m., join the Service Learning Program for an exciting opportunity to learn more about:

  • The building blocks for quality service learning
  • Enriching teaching and learning for all students
  • Planning and implementing service learning in your classroom
  • Utilizing staff and resources of the SPPS Service Learning Program

Registration for this opportunity, called Intro for Elementary Teachers, is available on PD Express. Search for “Service Learning" or course number "SL020" to register. For more information call the Service Learning Program at 651-487-7383 or email