Action items

Action Item: Encourage students to apply for Student Engagement and Advancement Board next year
The Student Engagement and Advancement Board (SEAB) is seeking applications from students who are interested in making a positive impact in SPPS.  

SEAB is looking for applicants who are passionate, creative thinkers, and who already see themselves as leaders. We are asking for your help to reach additional potential applicants whose voices are loud and whose creativity is high, but who may not see themselves as leaders.

The application process was created to welcome many different types of thinkers, experiences and primary languages.

In 2015, the Board voted to launch SEAB. In its first year, this group of students has:

  • Developed the long term vision, structure and name;
  • Worked on issues important to them; .
  • Brought student voice to the Board and administration; and
  • Taken on projects requested by the Board and administration.

Full information regarding the time commitment, application, stipends to youth and what SEAB has done so far this year can be found at www.spps.org/seab

  • The deadline for applications is Thursday, June 5.

Students may submit their application in the language they feel most expresses themselves; translated flyers are available online.

Paper copies of the application/flyer in English are in your schools now.

If you have questions, email shaun.walsh@spps.org or call 651-487-7387.

Staff: Attend Maxfield’s 125th Anniversary Celebration on May 10
Past and present staff, alumni and Maxfield Elementary community members are invited to celebrate the school’s 125th anniversary. The Maxfield community will gather from 5:30-7:30 p.m. on Tuesday, May 10, for a night of stories, performances and food. For more information, contact the Center for Culture, Families and Learning at 651-744-2870 or Laurine Chang at 651-744-2918.

Staff: Participate in Walk ’n’ Roll to School Day, Wednesday, May 4
Wednesday is National Bike/Walk to School Day. Your building can still participate by promoting walking and biking to school, even if you have not officially registered with the Wellness department. The weather forecast is calling for a beautiful 70-degree day.  Help to spread the word to students and staff by downloading these morning announcement scripts and color flyers.

Staff: Important information about SCIP professional development and support sessions
Required School Continuous Improvement Plan (SCIP) professional development and support sessions will begin for all schools the weeks of May 16-19 and May 23-26. Principals and leadership team members should check the attached chart for your required day.

Schools may bring up to two additional members of their leadership team in addition to the principal. Space is limited. Team members needing substitutes may request one through

AESOP. Please use the appropriate code for your school type (Title I vs. Non-Title I). Go to the SCIP website www.scip.spps.org to review the additional information regarding suggested SCIP pre-work, what to bring to the SCIP professional development day and retrieve the AESOP code.

Principals: Read the Office of Specialized Services newsletter

All Staff: Deadlines for FY 2015-16 expenditures
Please be aware of the deadline dates for the purchase of goods, services and other expenses for the 2015-16 school year. Documents for these items received after the listed dates will be considered expenses for the 2016-17 fiscal year.

School staff: Distribute 2016-17 transportation request forms

Please distribute the newly updated 2016-17 Transportation Request Form to families. This form will help the Transportation Department plan each student’s transportation needs for the coming school year. Families can choose to indicate alternate/day care address information and may also decline transportation service.

Forms are customizable PDFs with drop-down menus on the header where you can select your school name, address and phone number before printing it for distribution.

Families should return the completed form to the school office no later than Monday, May 16, 2016.

All form data should be entered into Campus by June 13, 2016, or before office staff leave for summer break.

Schools should complete this process for all current students even if the student will be moving to another grade level at another school in fall 2016-17.

When entering data for fall 2016, please use the first day of school (e.g. status date of 09/06/2016 for grades 1-12; and 09/08/2016 for Pre-K and K) on a new 'RS' (Regular School Year) record on the Transportation Data Tab in Campus.

  • Families with alternate addresses and those declining transportation services need to have a new record created on the Transportation Data Tab. Alternate addresses used in 2015-16 will NOT be carried over. Please re-enter the information for the new coming school year.
  • If a student will be riding from home (Primary Address) in the morning and going back home in the afternoon, as long as they are eligible for a bus ride, there is nothing that needs to be entered in Campus and the information will be carried over for the coming school year.

If you have any questions or want to request translated forms, feel free to contact the Transportation Department at transportation@spps.org.

S-Term staff: Recommended S-Term training is June 16  
Training for 2016 Summer Term (S-Term) staff will be held 8 a.m. to 12 p.m. Thursday, June 16, at Washington Technology Magnet School. This training is for site leaders, teachers, clerks and paraprofessionals.

Registration will be from 8 to 8:30 a.m., followed by a keynote address and two breakout sessions. There will be options for subject- and grade-specific curriculum, instructional strategies, and planning to meet the diverse needs of students during S-Term. Register on PDExpress under DAE: S-Term All-Staff Training.

Teachers: Read about classroom preparation for Summer Term

Saint Paul Public Schools students and staff use classroom space during both S-Term sessions. School-year staff members are reminded that resources purchased with SPPS funds are available to S-Term students and staff.

Please leave the following instructional tools and materials in a visible, readily accessible location in your classroom:

  • Technology resources (SMART board, desktop computer, LCD projector, document camera, cords needed to operate technology, etc.)
  • District purchased supplies (leveled books, math manipulatives, pencil sharpener, learning games/activities, scissors, etc.)

During S-Term, administrative and teaching staff will use building resources responsibly. Instructional tools, materials and teaching spaces will be left in the same condition as they were at the beginning of S-Term.

Please securely store these classroom items:

  • Personal items (resources purchased with teacher’s own money)
  • Consumable materials purchased with building funds for school year use (construction paper, pencils, notebooks, markers/crayons, etc.)

Teachers: Submit App Store requests for 2016-17
The Self Service App Store is a curated list of applications focused on creation, quality and general use for all students.   

All apps currently in the Self Service App Store are being evaluated for inclusion in next year’s list. In order to be included in next year’s Self Service collection, apps must:

  • Comply with state and federal data privacy and security regulations, and provide privacy statements;
  • Meet usage statistics requirements;
  • Support standards, SPPS curriculum and instructional framework;
  • Not duplicate functions provided by other tools.

Requests to consider new apps for the fall 2016-17 school year will be accepted and reviewed for content and security from May 2 to May 13. Please submit requests in the Technology Services ticketing system.

The next window to submit App requests is December 2016, so please plan ahead. Requests for additions will be collected and curated by category with the updates provided by second semester.

A list of the apps available for next year will be provided through the Bridge and the Personalized Learning website by Friday, June 10.

Teachers: Schedule your 2016-17 Belwin Outdoor Science field trip
Schedule your 2016-17 field trip registration for grade school and secondary science classes starting on Monday, May 2, at 8 a.m. and ends Friday, May 13 at 3 p.m.

  • Call Belwin Outdoor Science at 651-744-7120 or email Geoff Urban at geoff.urban@spps.org to schedule your field trip date(s).

Schedule early to reserve your preferred date. Belwin’s capacity is two classrooms or up to 58 students per day. Reservations made before the scheduling period will not be accepted.

Please include the following information:

  • School name
  • Grade level or subject taught
  • Teacher name(s)
  • Preferred date
  • Alternate dates

For 45 years Belwin Outdoor Science has provided meaningful outdoor learning experiences promoting life-long awareness toward the care and respect of our world to over 500,000 SPPS students. All Belwin Outdoor Science classes have been aligned to meet science standards tested on the Science MCA III.

Staff: Share WE Day Design Contest information with students
SPPS students at WE Day Minnesota 2016 will light up the room with glow-in-the-dark glasses designed by one of our students.

The winning designer will receive:

  • A $100 cash prize
  • 2 tickets to attend WE Day Minnesota 2016
  • A Certificate to attend two free classes at the YOUniveristy Teen Program the week of Aug. 15

The Contest
Community Education will sponsor the image design contest, which is open to all SPPS students. The winning design will be determined by a panel of SPPS youth.  All entries must be submitted as a jpeg file.

To have the best chance of winning, your design should:

  • Contain words and images that exemplify the event;
  • Be an image/slogan that is impactful at a small size 2"x3/8" (images will be printed on the "arms" of the glasses);
  • Clearly identify the wearer as tied to Saint Paul and/or Saint Paul Public Schools;
  • Inspire community action; and
  • Be designed for printing in black ink. Image area is 2" x 3/8".

Please note: Community Education reserves the right to ask the winning artist for minor changes to increase printing quality.

To Enter:

  • Complete contact information and upload jpeg at https://commed.spps.org/glasses_contest
  • Entry deadline is 4 p.m., Sunday, May 15.
  • Online voting will run Tuesday, May 17 - Friday, May 20.
  • Winner will be notified by Tuesday, May 24.

If you have questions about the design contest, contact Lisa Crocker at lisa.crocker@spps.org or 651-487-7383.  

All staff: Spread the word about SPPS school nurse informational interviews
Do you have friends or family members who may be interested in becoming an SPPS school nurse?

Those interested are invited to learn about current and future part-time and full-time school nurse positions in Saint Paul Public Schools from Mary Yackley, SPPS Student Health and Wellness Supervisor. Nurse assignments are open in single- and multiple-school settings, including non-public schools and special education programs.

Informational interviews are held on Fridays from 11 a.m. to 2 p.m. at the SPPS Administration Building, 360 Colborne St.

  • May 13, Room D
  • May 20, Room D

For more information contact Mary Yackley at mary.yackley@spps.org or 651-767-8380. To apply for an open nurse position, visit hr.spps.org.